Description

Summary

The Administrative Program Coordinator provides academic and administrative support for the Hayward Genetics Center. This position assists the Director and Assistant Director of Graduate Studies with graduate student recruitment, enrollment, and admissions activities, classroom logistics, and all program related activities for the Master's Program in Medical Genetics and Genomics. The Administrative Program Coordinator acts as liaison for Grand Rounds and maintains faculty, course, and student information. Additional responsibilities include answering phones, patient correspondence, tracking and reporting patient visits, coordinating tech support, assisting with compliance and licensure, and maintaining the Hayward Genetics Website and social media presence.

Required Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills
• Computer aptitude, familiarity with basic office equipment, and a working knowledge of Microsoft Office including Outlook, Excel, Word, and PowerPoint

• Strong organizational skills, attention to detail, and the ability to plan ahead

• Excellent time management skills and the ability to meet established deadlines

• Ability to work independently, manage multiple priorities, and deal with changing priorities

• Ability to maintain confidentiality and abide by HIPAA regulations

• Excellent interpersonal skills and the ability to work as part of a professional team and collaborate effectively with individuals from varying backgrounds

Required Education and/or Experience

• High School Diploma or equivalent required
• Two (2) years of relevant administrative work experience

Preferred Qualifications

• Bachelor's Degree

• Experience in a University setting

• Familiarity with Canvas, E-medley, Slate, and Zoom

• Experience with Drupal