Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday, 8am-5pm
Advertised Salary Starting at $45,000/year, Commensurate with Experience Posting Date 10/20/2025 Open until filled Yes Closing Date Proposed Starting Date 11/24/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Department Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications Position Summary
The AHRC Office Manager has a high level of responsibility and aids the AHRC Operations Director with day-to-day operations of the AHRC Department. This position performs administrative and support duties for AHRC Operations and Science Director, the Office of Biosafety as well as other needs for the building, with a wide latitude for exercising discretion and judgment. This position also deals with highly confidential information and uses discretion effectively. The incumbent will serve as SOP Program Administrator and manage all official documents. This position will maintain the website and assist AHRC Administration with marketing duties as needed. The Office Manager functions with a high degree of autonomy with independent judgment and is highly competent and skilled in the understanding of fiscal and administrative requirements for the ongoing effective operations of the Animal Health Research Center. This position will oversee purchasing, expense reports, DocuSign program, access control, and assist with HR responsibilities for the department. This position will serve as departmental staff liaison for other units on campus; aid faculty and staff regarding policies and procedures, and assist visitors and contractors when needed. This position works closely with principal investigators, departmental staff, the Office of Biosafety, and AHRC Administration to coordinate access approval and grant access to the highly secure facility, as well as coordinate the training and documentation for access. They will manage all aspects of the security office of the AHRC.
Knowledge, Skills, Abilities and/or Competencies

• Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• Knowledge of state and federal laws and regulations pertaining to departmental budget and accounting practices.
• Ability to act independently and exercise sound judgment with sensitivity to identify matters with higher-level management consultation. Strong attention to detail.
• Ability to interpret policies and procedures and to propose solutions to problems.
• Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment.
• Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
• Software experience and expertise in: MS Office Suite, Adobe, Docusign (preferred).

Physical Demands

• Sitting at a desk.
• Lifting 50 lbs on occasion for deliveries and inventory.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Oversees and manages the AHRC SOP program and the Official Document Program. This entails logging, organizing, formatting, filing, sending out for approval, posting final copies and managing the annual renewal process for both programs.
• Performs security and access control duties to include managing access paperwork, enrolling users into access software, collecting fingerprints, managing facility visitors, and monitoring security cameras and door points.
• Ordering and maintaining office supplies, sorting mail, maintaining conference and meeting room reservation calendar, receiving and distributing deliveries from FedEx/UPS/USPS.
• Assist with management of annual performance verification software (Bioraft) to support AHRC administration and OBS. This includes but is not limited to: inputting completed inspections, printing off yearly summaries, and providing a status list of required inspections.
• Assist with oversite of the DocuSign account and all incoming/outgoing forms, including follow up and updating AHRC administration with form statuses.
• Processes purchase orders, check requests, support travel arrangements and reimbursements, process purchase requests through UGAMart, create internal expense reports, and journal vouchers.
• Assist AHRC Administration with the management of the business office and obtain and maintain a P-card. This may include creating and submitting quotes, sending invoices, and creating journal entries and general ledgers, reconciling P Card reports, etc.
• Oversite and support with UGA Jobs and managing position descriptions.
• Other duties as needed within the purpose and scope of the role.

Percentage of time 60 Duties/Responsibilities

• Becomes thoroughly knowledgeable of Select Agents and Toxins Security Information Document and Plan Template (7CFR Part 331.11, 9CFR, Part 121.11, 42CFR Part 73.11) in order to support the security of sensitive information and documents at the AHRC. This position will maintain Select Agent and Tier 1 registration.
• Assists with security regulatory compliance by managing security programs including oversight of the visitor management software and monitoring visitors, enrolling and deleting personnel access in the access control system, managing access control forms, obtaining and following up on approval signatures, and maintaining well-organized access records and associated documents. Assists AHRC administration in filing, collecting, and organizing training documentation for personnel seeking independent access.
• Assists in monitoring security camera feeds and door alarm systems. Communicates effectively with alarm respondents, AHRC administration and the Office of Biosafety (OBS) to help determine cause of alarm(s) and subsequent resolution(s) when applicable.
• Maintain AHRC Chematix/Optics Data and serve as facility AED coordinator and escort vendors and contractors through secure areas when applicable.
• Manages, maintains and updates the AHRC Webpage as directed. This includes current events, personnel, content, marketing, and stories as UGA webpages will allow.
• Assists the Operations Director and Science Director as needed with other duties.

Percentage of time 40

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Hannah Walker Recruitment Contact Email hmpayne@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents