Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Standard Monday - Friday, 8am - 5pm
Advertised Salary Commensurate with Experience Posting Date 11/05/2025 Open until filled No Closing Date 11/12/2025 Proposed Starting Date 11/14/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Business Services Pro I FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent
Preferred Qualifications Position Summary
This is a high-level accounting position with responsibility for a complex department. This incumbent reports to the Department Head and will be responsible for all aspects of finance for the department, including but not limited to foundation, tuition, state, sales and service, and grant fund types. This employee submits and reviews financial transactions, reviews financial ledgers, submits payroll transactions, reviews payroll ledgers for accuracy, and completes all tasks in a timely manner. The person in this role will proactively pursue training and review policy changes.
Knowledge, Skills, Abilities and/or Competencies

• Thorough knowledge of UGA policies and procedures.
• Experience with OneUSG Connect, OneSource Financials, and UGA Budget Management.
• Intermediate knowledge of Excel.
• Experience with and knowledge of contract and grant, sales and service, indirect costs, UGA Foundation, and study abroad fund types.

Physical Demands
Sit at a desk and work at a computer for extended periods.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Review all financial ledgers on a monthly basis to identify transactional or accounting discrepancies. Take corrective action in a timely manner.
• Manage departmental financial commitments.
• Record any pending transactions in tracking sheets in a timely fashion.
• Compile and tabulate data and complete administrative reports upon request.
• Attend periodic meetings of financial staff in the College and be proactive in continuing training and reviewing policy updates.

Percentage of time 30 Duties/Responsibilities

• Inform Department Head and faculty with UGA financials policies and procedures.
• Process all purchase requests.
• Manage supervision travel accounts to ensure timely reimbursements.
• Manage and approve faculty travel authority and expense statement submission. Review to ensure accuracy.
• Process all payment requests in a timely manner.

Percentage of time 30 Duties/Responsibilities

• Work closely with Office Manager to identify funding sources and ensure funding availability for all positions posted and hired through UGAJobs.
• Submit funding adjustments in OneUSG Connect for new hires and for funding changes in a timely manner. Process retro payment adjustments if necessary.
• Submit ad hoc salary adjustments in a timely manner when updating an employee's compensation. Communicate any such changes to Office Manager who will update UGAJobs.
• Process any necessary Manager Self-Service transactions (e.g., terminations, T&L Approver, etc.) in a timely manner.
• Review payroll ledger and financial ledger on a monthly basis to ensure accuracy of payroll, encumbrances, and budgets.
• Process student scholarships, maintain records, and ensure that students are paid in a timely manner.

Percentage of time 30 Duties/Responsibilities

• Answer questions on grants and related paperwork for PIs and Co-PIs.
• Prepare budgets for the department's Study Abroad Programs with input from faculty.
• Work closely with the Department Head to budget expenditures for departmental graduate assistant allocation and operating budget, e-rate return, DoubleDawgs return, and tuition differential return annually.
• Review account balances on a monthly basis and process necessary budget journals/transfers to maintain positive balances by control chart strings.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Takenya Moore Recruitment Contact Email takenya.moore@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV

Optional Documents

1. List of References with Contact Information