Description

The College of Arts and Sciences (COAS) is the largest college on the Indiana University Northwest (IUN) campus. The college provides undergraduate and graduate education in a broad range of arts and sciences disciplines that prepare our students for thoughtful citizenship and rewarding careers. COAS provides the academic coursework that is the foundation for success in majors across the university. The college is dedicated to helping our students develop the communication, reasoning, and analytical skills necessary to succeed in a rapidly changing world.

Job Summary

The Recorder will interact with the COAS department chairs, faculty, and staff in the college across all majors as well as other constituencies outside of the college.
Department-Specific Responsibilities

• Verifies student degree requirements.
• Assists students in moving toward degree completion.
• Works with Academic Advisors within the Student Advising Center and in the Bachelor of General Studies (BGS)/Bachelor of Applied Science (BAS) program.
• Initiates student retention efforts.
• Serves as the point of contact for students in determining their degree requirements and the application of transfer courses toward the degree. Applies comprehensive understanding of all major and minor degree requirements.
• Reports directly to the Dean of the College
• Reviews COAS student records for degree conferral, serving as a point of contact for questions related to degree requirements and specific degree progress.
• Coordinates Senior Reviews through a workflow that includes Department Chairs, Advisors, the Dean, students approaching degree completion, and the Registrar.
• Provides direct support for the COAS Curriculum Committee, the decision-making body for curriculum changes, along with the Dean for degree requirements.
• Coordinates work with the Student Advising Center, Academic Advisors, including Advisors in General Studies (BGS/BAS program).
• Works and interacts with the Office of Admissions on retention and recruitment initiatives, in line with Indiana University (IU) Northwest's strategic planning.
• Oversees and updates the COAS Bulletin Content.
• Maintains the Dean's List and movement of students through various levels of academic probation.
• Coordinates COAS commencement activities.

General Responsibilities

• Develops and implements programs and initiatives that touch on various/multiple student-related goals, such as enhancing and reinforcing academic engagement and experiential learning; increasing student engagement, wellness, and involvement; fostering learning, inclusion, and development; supporting students in crisis and adversity; and improving the student campus experience.
• Interfaces directly with students by attending student programming events, advising student organization leaders, meeting 1-on-1 to discuss areas of concern on campus, and gathering satisfaction feedback from student participants to implement into future student services initiatives and objectives.
• Collaborates with staff in own department and other departments, as well as academic and campus leaders, on shared student services goals, often coordinating funding to sponsor student programs and initiatives.
• Projects outcomes for services offered at the program, department/division, or campus level. Measures and evaluates effectiveness of student services against projected outcomes; regularly prepares reports on impact to students and budget and may present to stakeholders on effectiveness and to secure funding for initiatives moving forward.
• Serves on committees and performs student services research across the field of higher education and at peer institutions to identify and recommend best practices.
• Plans and coordinates communications for student services initiatives to ensure student participation and engagement.
• May provide guidance to other student services staff; makes process recommendations to manager for improved delivery of service.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION
Required

• Bachelor's degree in higher education student affairs, public affairs, counseling, social work, education, business, or related field

Preferred

• Master's degree in related field

WORK EXPERIENCE
Required

• 2 years in student services, higher education, or related field

SKILLS
Required

• Proficient in written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority-setting skills
• Demonstrates a high commitment to quality
• Possesses the flexibility to work in a fast-paced, dynamic environment
• Seeks to acquire knowledge in the area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Demonstrated ability to maintain confidential information
• Demonstrated customer service skills
• Commitment to working with people from different backgrounds and commitment to cultural competency
• Ability to build strong partnerships with students and other university departments

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Northwest campus
Gary, Indiana

Advertised Salary

$43,888 - $51,194 annually

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Career
FLSA: Exempt
Job Function: Student Services
Job Family: Student Services Generalist
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.