Description

We are seeking a Credentialing Coordinator who will coordinate activities for active medical staff and faculty appointments for the Department of Oncology. This position coordinates the academic credentials for faculty, providers, advanced practice providers, postdoctoral fellows, trainees, observers, rotators, medical students, house staff and visiting appointments. Coordinates the medical staff appointments for all credentialed faculty, providers, fellows, medical staff, house staff, and others as needed. In addition, handles visas for credentialed providers, and assists other divisional staff with responsibilities for credentialing

Specific Duties & Responsibilities:

• Coordinate all aspects of appointments and credentialing for faculty, fellows, medical staff, house staff and others.
• Develop, implement and maintain departmental policies and procedures related to executing the credentialing processes in accordance with JHH and JHU School of Medicine policies, government regulations and Joint Commission guidelines.
• Create credentials-related reports for the Administrator, departmental credentials personnel, division chiefs, search committees, etc.
• Educate and inform faculty and division personnel about credentialing policies and procedures.
• Create manuals, flow charts and other educational material related to the credentialing effort in the department.
• Maintain existing database and support the automation of the credentialing and medical staff process for the department.
• Maintain the SharePoint site with updated credentialing and medical staff information.
• Lead the full-cycle process for medical staff appointments in conjunction with the department credentialing staff.
• Lead the full-cycle process for academic appointments in conjunction with the appropriate academic administration staff.
• Lead the full-cycle process for fellows, observers, rotators, trainees and visiting appointments (clinical and academic).
• Lead the visa process in conjunction with the Office of International Services, Office of General Counsel and HR.
• Liaison with divisional HR on faculty, fellows, providers, advanced practice providers, house staff and others on appointments and status.
• Lead the reappointment and review process.
• Lead the database process for all appointment types, terminations, and resignations.
• Support the department credentialing staff and the Administrator regarding all medical staff appointments for initial appointments and assist with reappointments.
• Interpret JHH Medical Staff Administration and SOM faculty- and fellow-related policies for the division chiefs, division administrators, and individual faculty and medical staff members.
• Maintain and modify departmental databases that integrate appointment, credentials, historical information, etc. for all department faculty and others.
• Maintain the electronic files for all appointment types.
• Create and maintain tracking processes for all appointment types.
• Provide regular updates on status of appointments.
• Serve as liaison between the Oncology department and JHH Medical Staff Administration, the School of Medicine Dean's Office, Registrar's Office, Post Doctoral Office and the JHU Office of International Services, and other stakeholders.
• Provide information to the departmental billing staff about prospective medial staff appointments.

Minimum Qualifications

• High school diploma or graduation equivalent

• Three years of related experience

• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Work experience in an academic or academic medical setting.

Classified Title: Credentialing Coordinator
Role/Level/Range: ATO 40/E/03/OE
Starting Salary Range: $18.20 - $33.90 HRLY ($21.63/hour targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon - Fri / 830a - 5p
FLSA Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Onc General Administration
Personnel area: School of Medicine

Salary Range

The referenced salary range represents the minimum and maximum salaries for this position and is based on Johns Hopkins University's good faith belief at the time of posting. Not all candidates will be eligible for the upper end of the salary range. The actual compensation offered to the selected candidate may vary and will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, internal equity, market conditions, education/training and other factors, as reasonably determined by the University.

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

The Johns Hopkins University is committed to equal opportunity for its faculty, staff, and students. To that end, the university does not discriminate on the basis of sex, gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status or other legally protected characteristic. The university is committed to providing qualified individuals access to all academic and employment programs, benefits and activities on the basis of demonstrated ability, performance and merit without regard to personal factors that are irrelevant to the program involved.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week