Description

Summary

The Executive Secretary will provide direct administrative support for staff and faculty members of Neurosciences. Assists with resident, staff, faculty and student reimbursements (Concur). Directly responsible for call screening and directing, mail delivery and retrieval, interdepartmental orders and payments. Works closely with Department Administrator to support staff.

Required Knowledge, Skills, and Abilities

• Computer proficiency to include excellent keyboarding skills and knowledge of the following: Word-processing, Word, PowerPoint, Excel, e-mail and electronic calendars
• Knowledge of and the ability to use various standardized office equipment such as telephones, LCD projector, computers, fax machines, copiers, etc.
• Knowledge of medical education process and vocabulary
• Ability to prioritize assignments and meet established guidelines
• Knowledge of the web and how to access/ search for sites on the web
• Ability to maintain confidentiality in all work performed
• Excellent oral and written communication skills as well as the ability to interact with individuals internal and external to the organization in an effective, courteous and productive manner
• Ability to follow instructions and work independently in the completion of assigned tasks
• Ability to respond quickly, as well as interact effectively and courteously, with employees at all levels, either on the phone or in person

Required Education and/or Experience

• High School diploma or equivalent
• Three years' administrative office experience

Preferred Qualifications

• Experience in an academic setting
• Bachelor's Degree
• Experience with various administrative software packages (i.e. Concur, Kronos, Oracle, etc.)