Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday from 8 AM to 5 PM
Advertised Salary Commensurate with Experience Posting Date 10/16/2025 Open until filled Yes Closing Date Proposed Starting Date 12/01/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Business Ops Pro-Coll/Div III FLSA Exempt FTE 1.0 Minimum Qualifications
Bachelor's degree in a related field or equivalent and 5 years of professional experience
Preferred Qualifications Position Summary
This position will support the office of the Senior Vice President for Academic Affairs. The position will utilize skills and knowledge at a high level in working with UGA and UGAF business processes across budgeting, finance, and reporting.
Knowledge, Skills, Abilities and/or Competencies

• Familiarity with higher education institution operations
• Extensive knowledge of UGA, UGAF and USG policies and procedures
• Demonstrated ability in PeopleSoft Financials, One USG Connect, Anaplan and FAME (including approving and reporting)
• Working experience with UGA funds (including state, grants, foundation, and income fund types)
• Strong leadership skills and proactive approach
• Excellent oral and written communication skills

Physical Demands
Standard office environment.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Financial/Budgeting Responsibilities:

• Monitor financial records and perform monthly reconciliations for VPAA to include RI and Foundation funds for the Associate Vice President of Academic Fiscal Affairs to review.
• Oversee Provost commitments in Dual Hires, Opportunity Hires, Top-Off funds and Retentions to include setting up commitments, transferring funds and reconciling the funds.
• Set up new chart fields in the financial management system when needed.
• Perform quarterly budget review on VPAA unit accounts.
• Manage the budget planning process for VPAA and its units. Work with senior management in the Provost Office to determine budgets for VPAA. Work with Budget Office on transfers and allocations to units.
• Advise VPAA staff regarding financials, budgeting, and purchasing in an accurate and efficient manner.
• Provide guidance on financial policies and procedures.
• Provide monthly reports as well as other various reports needed for administrators in VPAA in a timely manner
• Collaborate with HR lead in the Provost office on funding for senior level searches.
• Provide backup when needed for VP for Instruction operational funds.

Percentage of time 65 Duties/Responsibilities
Human Resources Responsibilities:

• Serve as HR Liaison for all Sr. VPAA and VPI units
• Collaborate with personnel in UGA's Human Resources office
• Provide guidance to offices within the Sr. VPAA and VPI on actions in UGAJobs.
• Use of UGAJobs to fulfill department needs
• Manage OneUSG record system for all employees of the Sr. VPPA and VPI office
• Work with departments to process and manage terminations
• Provide guidance to employees on HR policies and procedures

Percentage of time 15 Duties/Responsibilities
Leadership, Training and Communications:

• Work closely with Associate VP for Academic Fiscal Affairs on projects and initiatives
• Represent the Provost Office in UGA committees and work groups as assigned (BSAG, Reporting Liaison, STF, the new ERP system, etc.)
• Lead monthly meetings with the units of VPAA to communicate new financial policies and procedures and to answer questions. Set agenda and send out invite each month. Coordinate with the Sr. Director of Instructional Fiscal Affairs in the VP for Instruction Office to include VPI units as well.
• Send out communications to units of VPAA when financial policies or procedures change.
• Train new business managers of VPAA units in financials, budgeting, and operational management.
• Cross train the Administrative Specialist on various financial functions.
• Other duties as assigned

Percentage of time 10 Duties/Responsibilities
Payroll:

• Manage payroll submission and approvals in a timely manner working with the Administrative Specialist
• Set up combo codes and manage position funding for all employees in VPAA
• Review payroll reports to ensure accuracy. Correct suspense transactions as needed.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Toni Rogers Recruitment Contact Email trogers@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Do you have strong knowledge of USG and UGA policies as it relates to budget and finance?
   • Yes
   • No
2. Do you have knowledge of UGA Foundation policies and experience with the FAME system?
   • Yes - Knowledge of Foundation policies
   • Yes - Experience with Foundation funds
   • No - Knowledge of Foundation policies
   • No - Experience with Foundation funds

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents

1. List of References with Contact Information
2. Unofficial Letters of Recommendation