Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
8:00am-5:00pm
Advertised Salary Commensurate qualifications and experience Posting Date 11/05/2025 Open until filled Yes Closing Date Proposed Starting Date 01/01/2026 Special Instructions to Applicants

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Accounting Technician II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Associate's degree or equivalent and 2 years of related experience
Preferred Qualifications

• Prior experience in banking or financial services

Position Summary
Reporting to the Gift Receiving Manager for the Gift Receiving team, this position serves a critical role in the day-to-day processing of revenue for the University of Georgia Foundation. The position is accountable for establishing controls for payments received by the Foundation and supporting accurate and timely processing of donors' contributions.
Knowledge, Skills, Abilities and/or Competencies

• Knowledge of accounting principles, practices, and standards
• Reliable analytical skills
• Careful attention to detail
• Excellent organizational skills
• Excellent verbal and non-verbal communication skills
• Fluent typing skills and proficiency in Microsoft Word, Excel, and Outlook
• Ability to work well within a team and individually
• Ability to follow directions and meet deadlines

Additional Division Expectations:

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Work in a standard office environment
• Sit and work at a computer workstation for extended periods of time
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Analyze each payment (check) received to ensure appropriateness of deposit at UGAF.
• Review payment details and designations, deposit checks. and enter payments in CRM, initiating team workflow processes.
• Process, batch, and scan credit card donations and other income that come by mail and phone.
• Review and batch cash and prepare for deposit.
• Prepare address change letters to donors. File physical backup of revenue documentation.

Percentage of time 30 Duties/Responsibilities

• Manage UGA Foundation recurring credit card gift portfolio.
• Enter new recurring credit card gifts.
• Process all daily scheduled recurring gift credit card payments
• Conduct follow-up of expired and failed recurring gift payments, including drafting form letters to donors for updated payment information.

Percentage of time 15 Duties/Responsibilities

• Review and commit phonathon gifts and pledges in the donor database (GAIL).
• Establish and update constituent biographical records when necessary.

Percentage of time 15 Duties/Responsibilities

• Index gift backup once Gift Accounting has committed transactions.
• Monitor Vanguard Folio Index Assurance report; Review images and correct indexing as needed.
• Monitor and review UGAF gift receipts, send to printing service daily, and respond to donor's receipt requests.
• Monitor and associate UGAF memorial and honorary tribute gift transactions.

Percentage of time 30 Duties/Responsibilities

• Crosstrain and serve as backup to other Gift Receiving and Gift Entry teams.
• Assist in managing incoming mail for UGA Foundation.
• Assist in monitoring departmental email account.
• Support the UGA Foundation Administrative Specialist as needed with office tasks and serve as backup to the UGAF office front desk in the absence of the Administrative Specialist.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Development & Alumni Relations' Office of Talent Management Recruitment Contact Email dartalent@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this job opportunity in the Division of Development and Alumni Relations (DAR)?
   • Chronicle of Higher Education
   • DAR Careers Page
   • Handshake
   • Insight Into Academia
   • Inside Higher Ed
   • LinkedIn
   • UGAJobs (UGA's job board)
   • Other (Please provide name of source)

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents