Description

We are seeking a Grants & Contracts Analyst who will coordinate administrative and financial activities related to pre-award and post-award projects in the Department of Radiology and Radiological Science. The Analyst will support 10-15 faculty and their post-doctoral fellows with a portfolio of sponsors from private foundations, federal agencies, and commercial entities (clinical trials). The Analyst will manage sponsored projects post-award functions that include, but may not be limited to: budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. The Analyst will work independently with support from Principal Investigator (PI) and/or senior/management level, and grants and contract manager. May interact with research/administrative professionals outside of the university and abroad. Analyst will report directly to the Grants and Contracts Manager for Sponsored Projects in Radiology.

Specific Duties & Responsibilities

• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied.
• Ensure compliance in all other areas related to grant and contract management, including federal regulations, sponsoring organization guidelines, award terms and conditions, institutional, departmental, and divisional policies, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications on the financial status of current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental/divisional leadership.
• Coordinate the process of setting up awards after grant number is assigned, including reviewing the award, verifying award set-up, and ensuring personnel is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, and paying invoices. If an award includes a subrecipient, ensure paperwork is completed timely.
• Coordinate the award and contract closeout process, including working with Research Compliance and Sponsored Projects Shared Services to ensure the Financial Status Reports (FSR) are completed accurately and timely.
• Provides financial information to faculty by preparing monthly, quarterly, and fiscal year financial reports, and meeting with them to discuss their account activities.
• Conduct complex award management activities for the entire sponsored projects team. This includes providing monthly master account reconciliation data for over 300 accounts within the Dept. of Radiology, identifying direct cost & undistributed budgets requiring attention, assist with non-payroll cost transfers.
• Responsible for creating job aides and best practices for onboarding and continued team education, including how-to manuals and step-by-step video guides.
• Create educational resources and PowerPoint presentations for Sponsored Projects staff meetings.

Minimum Qualifications

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Trainee program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 HRLY ($70,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30am-5p
Exempt Status: Exempt
Location: Remote
Department name: SOM Rad Research Administration
Personnel area: School of Medicine