Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday 8:00 AM-4:30 PM On occasion, employee may be required to perform duties after hours (evenings and weekends) due to emergency situations or planned work.

Advertised Salary $42,000 or Commensurate with Experience Posting Date 08/19/2025 Open until filled Yes Closing Date Proposed Starting Date 09/29/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Materials Management Paraprofessional/Professional FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
The Operations and Maintenance Department is responsible for structural, mechanical, electrical, and plumbing building operations and systems that includes, preventative maintenance, routine and corrective maintenance repairs and renovations. This is a fast-paced functioning and responsible position and the successful candidate must be able to interface well with the operation and maintenance teams. Candidate will be responsible for day-to-day procurement and sourcing of parts and materials needed to support the nine mechanical, two structural, and seven zone shops. The candidate will determine the best practical methods for sourcing parts and materials and assist in the selecting of vendors for procuring materials through current shop inventory, purchase orders, payment requests, and/or P-Card. Candidate will need to become very familiar with understanding the unique shop needs and purchasing methods at UGA and will serve as an administrative shop support role for various shops within Operations and Maintenance.
Knowledge, Skills, Abilities and/or Competencies

• Possess strong organizational skills, the ability to work independently, multitask and prioritize.
• Will establish and maintain effective working relationships with staff members in a team environment.
• Ability to provide customer service in a positive & proactive manner.
• Computer skills including Word processing, Excel spread sheet software usage, data entry, and usage of email.
• Knowledge of computerized maintenance management systems (AiM).
• Competent in identifying mechanical components and their use for HVAC, Plumbing & Electrical.

Physical Demands

• Sitting at a computer workstation for extended periods.
• Occasional lifting and transporting of material orders.
• Driving as needed to perform job related duties and/or deliveries.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Solicit prices, specifications, and delivery dates to determine the best vendor to use in
  UGAmart.
• Competent in identifying mechanical components and their use for HVAC, Plumbing, & Electrical.
• Keeps current on University procurement rules and regulations.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Respond to staff and vendor inquiries about order status, changes, or cancellations.
• Replenish shop stocked inventory for shops as needed and inventory control.
• Create a receipt for items received on purchase orders.
• Interacts daily with O&M staff, FMD Business Office and UGA Procurement Office.
• Will learn and cross-train alongside other members of the purchasing and materials resource team.
• Compile data and prepare work related documents to share with shop managers.

Percentage of time 70 Duties/Responsibilities
Serves as administrative shop support for entering daily time, adding notes and closing
work orders.
Percentage of time 10 Duties/Responsibilities
Compile data and prepare work related documents to share with shop managers.
Percentage of time 10 Duties/Responsibilities
Pick-up and delivery of goods as needed.
Percentage of time 5 Duties/Responsibilities
Other necessary duties assigned by manager for shop supporting roles.
Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Lisa Johnson Recruitment Contact Email lisawc@uga.edu Recruitment Contact Phone 706-542-7453

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV

Optional Documents

1. Cover Letter