Description

Indiana University (IU) Cinema (IUC) provides transformative cinematic experiences for all. As an academic support unit and a world-class curatorial program and exhibition space, IUC curates unique artistic, educational, and intellectually enriching programs. This manifests in myriad forms, including but not limited to, film series, visiting scholars, filmmakers, and various film industry professionals, offering students unparalleled access to some of the most influential global artists and experts; conferences and symposia, student-film showcases, internships, and practical industry experiences; and community engagement. Since its founding in 2010, the Cinema has served over 320,000 people, programmed films from 52 percent of the 195 United Nations-recognized countries, and offered more than 52 percent of its programming completely free of charge.
More than an arthouse cinema, IU Cinema is an energetic participant in the life of Indiana University. With more than 200 programs and events per year that include a unique and innovative mix of visiting filmmakers, screenings with live music, academic and community partnerships, and special retrospectives and programs, the Cinema is a benchmark for other cinemas around the world.
IU Cinema programs film and events that educate, entertain, and enrich the lives of faculty, staff, students, and residents of the community, helping to fulfill the University's public engagement mission. IUC functions primarily as a leading-edge curatorial center and exhibition space, maintaining world-class facilities, technologies, programs, and customer service. It enhances the use, scholarship, and research associated with the Indiana University film collections and other archives around the world and provides meaningful educational experiences outside of the classroom for IU students.

Job Summary

The Operations Administrative Assistant performs a variety of functions to ensure the smoothest operation of the IU Cinema Operations team duties. Through data collection, reporting, and maintenance, this position is responsible for information and correspondence critical to the success of IU Cinema event presentations. This position will work closely with the Director of Theater Operations and House Manager on a regular basis, as well as working collaboratively with other event staff members, programming, marketing, and technical staffing.
Department-Specific Responsibilities

• Responsible for pre-event assistance, post-event data tracking, volunteer program support, and general administration
• Assist Director of Theater Operations with pre-event paperwork and collecting data for IU Cinema's annual reports
• Carry out poster and other marketing material distribution
• Assist with monitoring IU Cinema's Ticketmaster site
• Confirm IU Cinema staff participation information for select programs
• Perform maintenance tasks in support of IU Cinema's house and/or outreach departments
• Assist Director of Theater Operations and House Manager with planning select internal events (such as staff training and volunteer appreciation events)
• Support last-minute event needs when necessary
• Track volunteer applications and data
• Work with IU Cinema staff to update IU Cinema's volunteer website as needed
• Communicate orientation dates and other important volunteer opportunities to IU Cinema's internal and external partners
• Administer end-of-year volunteer survey
• Update internal protocols and procedural documents
• Assist with volunteer signups
• Update internal protocols and procedural documents
• Attend outreach events, if desired
• Perform other duties as needed

Qualifications

EDUCATION
Required

• Currently enrolled as a student at Indiana University.

WORK EXPERIENCE
Preferred

• 2 years of experience in events, administrative duties, or related field.

SKILLS
Required

• Basic computer skills and willingness to become proficient in Microsoft Office Suite.
• Proficient in written and verbal communication skills.
• Ability to work in a team environment.
• Highly thorough and dependable.
• Possesses flexibility to work in a dynamic environment.
• Demonstrates a high commitment to quality.
• Demonstrated time management and priority setting skills.
• Maintains a high degree of professionalism.
• Ability to focus for extended periods of time.

Preferred

• Proficiency in Microsoft Office Suite.
• Enthusiasm for cinema and the mission of IU Cinema.

Working Conditions / Demands

The person in this role must be able to navigate and work within a multi-level facility. This position involves remaining in a stationary position for extended periods of time. The role also requires the ability to move or transport materials weighing up to 10 pounds. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position requires eligibility for Federal Work-Study. To check your eligibility, log in to your One.IU account and go to View/Manage My Financial Aid. There, you can review your financial aid package and confirm your work-study status.

Work Location

Bloomington, Indiana
This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Work Hours

6 - 10 hours per week, with a regular daytime schedule.
Some evening and/or weekend hours may be requested. Schedule may vary due to Cinema's programmatic calendar.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Student Employee
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.