Description

The Sr. Grants and Contracts Analyst is responsible for the end-to-end management of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the Global Awards portfolio. Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues, negotiations, required approvals, payments, etc.

Responsibilities

Grants & Contracts Management

• Provides guidance on USG and other donor rules and regulations, including updates and revisions
• Collaborates with the Grants & Contracts Manager to develop and negotiate contractual documents
• Problem-solve the complexities of contractual situations, common issues, or audit findings
• Collaborates and negotiates with key donor staff, including the AO/AOR/ applicable donor counterparts
• Facilitates submission of prior approvals, waivers, extensions and all other critical contractual actions
• Communicates with Global project teams on requirements, timing, status and results of contractual actions
• Ensures compliance with contractual requirements particularly in terms of reporting
• Identifies and reviews components of required financial and programmatic reports for donor submission
• Prepares for, and/or participates in audits
• Applies expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
• Applies expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.

Review and Analysis of Contracts

• Provides support for the contracts process to ensure completeness of documentation in accordance with established timelines
• Applies understanding of the contracts process to review and analyze agreements for completeness and accuracy against established requirements
• Recommends modifications to agreements to ensure all relevant and required information is captured

Grant/Sub grant and Contractual Funds Management

• Tracks funds for awards and sub awards
• Engages with sub-contractors/grantees to provide capacity building and support
• Reviews sub award invoices and liaises with JHU to ensure payments and resolve issues and delays
• Provides inputs on work plan and budget development
• Communicates with stakeholders relevant rules, regulations, standards and guidance governing sub awards and financial management
• Collaborates with the Program Finance Team in resolving financial questions directly related to active award portfolio.

Proposal and Post-Award Process

• Provides guidance on the basic proposal process from start to finish (pre-award, award and post-award)
• Assists with transition from proposal to award set-up and post-award
• Identifies and reviews various components and documents for submission, including the proposal and cost proposal, and their roles in the process.
• Set-up the award within Jhpiego (JHU) required systems

Contractual Databases

• Navigates and submits documents in contractual databases including JHU specific (e.g. JHURA Agreement Workflow System (JAWS), Sub award Workflow Information Tracking System (SWIFT), SAP, Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, Grant Solutions, FFATA, SAM.gov)
• Identifies and troubleshoots issues at various points in the submission process and maintains quality control.

Training

• Organizes and assists with need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff
• Contributes to the review and refinement of Standard Operating Procedures (SOPs), process and system manuals, guides, templates, and other CMCD-managed reference materials

Procurements

• Provides guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)
• Provides guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego's
• and JHU's policies and procedures
• Provides guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donors
• Liaises and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainings

Special Skills, Knowledge & Abilities:

• Demonstrated experience managing USAID funded projects
• Strong knowledge of post-award process
• Strong understanding and interpretation of OMB, CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations)
• Strong understanding of cooperative agreements, grants and contracts
• Demonstrated ability to work with professionals at all levels of the organization
• Demonstrated expert-level skills in planning, organizing and managing multiple tasks
• Ability to work independently and exercise judgement
• Ability to work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
• Strong problem-solving skills and ability to thrive in environment of changing deadlines and priorities
• Strong interpersonal communication skills including excellent organizational, presentation and verbal and written communications skills
• Demonstrated ability to maintain a high level of professionalism and confidentiality
• Proficiency in MS Office 365
• SAP, JAWS, SWiFT knowledge preferred
• Ability to travel up to 10% as needed

Minimum Qualifications

• Bachelor's degree
• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Classified Title: Sr. Grants & Contracts Analyst
Job Posting Title (Working Title): Senior Grants and Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $74,867 $92,924 Commensurate with Experience
Employee group: Full Time
Schedule: Mon - Fri 8:30am = 5:00pm
Exempt Status: Exempt
Location: Jhpiego
Department name: 60000070-Contracts Management CMD
Personnel area: Academic and Business Centers