Description

Administrative Assistant - Office of the Dean of Students

Salary: $46,827.00 Annually

Location: Kutztown, PA

Job Type: Full Time

Job Number: E2026-0095

Division: Student Affairs

Department: Asst Vice President & Dean of Students

Closing Date: 7/26/2026

Bargaining Unit: AFSCME

Classification: AA1

Job Summary


Join a team of professionals dedicated to serving students and assisting with their success from Orientation through Graduation! We are seeking someone to join our team to keep our office running efficiently, support multiple staff and programs including financial processes and answering inquiries from students, parents and other constituents.

This position provides complex secretarial and administrative support at a high confidential level to the Assistant Vice President & Dean of Students and the Assistant Dean of Students for Student Assistance. In this role the Administrative Assistant is the primary receiver of visitors and calls to the office. This person recommends, develops, and carries out administrative or staff operations, work standards and procedures, research and studies, and prepares reports of findings and recommendations in budgeting and departmental finances. The position provides support for Student Affairs initiatives, projects, events, student retention and development programs, response initiatives, and student inquiries.

This position ensures the smooth operation of all aspects/programs under the Assistant Vice President & Dean of Students in concert with the Division of Student Affairs. This position requires excellent judgement, the ability to multi-task, and the ability to work with a high degree of autonomy. This position requires dealing directly with students, faculty, administrators, parents, and the public from diverse backgrounds, and includes responding to inquiries and resolving problems as necessary.

The successful candidate will assist in creating an inclusive office environment and ensure that the office culture, language, and customer service celebrates diversity and is inclusive and welcoming to all students, staff, faculty, vendors, and guests.

Minimum Qualifications

• 2 years of administrative experience
• Experience with budget management
• Fluent with office technology and computer programs, including working with the Microsoft 365 Office Suite

Preferred Qualifications

• Knowledge of and experience using KU/PASSHE computer systems including Banner, SAP, D2L, lngenuix, Maxient, MyKU, ESS, Handshake, EMS, Source Point, and other commonly used software products.
• Experience with assessment of programs, events, and initiatives.
• 5 or more years administrative or student affairs experience
• Associates Degree or job-specific training/experience

Supplemental Information


Applications & resumes will be accepted until the position is filled, however; to ensure full consideration, application materials should be received no later than the end of day on July 26, 2026.

The starting salary for this position is $46,827.00, based on the AFSCME Collective Bargaining Agreement.

This position may be eligible for a flexible hybrid work arrangement, permitting a combination of on-site and remote work, subject to applicable organizational policies, operational requirements, and supervisory approval.

All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.

A successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.

The University is very interested in hiring employees who have had extensive experience with diverse populations.

Non-Discrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at [email protected]. Pursuant to Title IX of the Education Amendments of 1972, Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University's Title IX Coordinator, located in Old Main A-Wing, Room 01, by phone at 610-683-4782 or by email at [email protected], or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at [email protected]. Kutztown University's Sexual Misconduct, Anti-Discrimination, and Anti-Harassment policies can be found in The Key student handbook or online at https://www.kutztown.edu/about-ku/administrative-offices/social-equity.html.

Notice of availability of the Annual Security Report and Annual Fire Safety Report

The Annual Security Report and the Annual Fire Safety Report, containing policy statements, crime and fire statistics for Kutztown University, is available online. You may also request a physical copy by emailing the KU Clery Compliance Coordinator at [email protected].





To apply, please visit https://www.schooljobs.com/careers/kutztownedu/jobs/5401666/administrative-assistant-office-of-the-dean-of-students

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