Description

Posting Details

Posting Number

S15380P

Working Title

Administrative Assistant

Department

FACS-Fam & Cons Sci

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8am-5pm

Advertised Salary

$34,500-$41,400

Posting Date

06/30/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

08/02/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Administrative Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Position Summary

The Administrative Assistant will provide support to the Dean's office as the main point of contact. Tasks include welcoming visitors, answering phones, updating websites, completing travel reimbursements, and other administrative tasks. This position will also support the college award committee.

Knowledge, Skills, Abilities and/or Competencies

• Ability to work in an open environment with frequent interruptions and high activity.
• Working knowledge of Microsoft windows applications including Word, Excel, Outlook and PowerPoint.
• Familiarity with and/or ability to learn UGAMart, FAME , OneSource Financial Management System, Web Software (e.g. Expression Engine).
• Collaborative style combined with ability and desire to work in a team-based environment.
• Professional appearance, attitude and demeanor.
• Strong communication and interpersonal skills are essential.
• Ability to work well with a variety of internal and external populations.
• Proactive approach to completing tasks.
• Demonstrate excellent customer service skills.

Physical Demands

• Sitting for long periods at the computer.
• Light lifting up to 15 lbs.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Serve as first point of contact in Dean's office for guests, greeting, assisting, redirecting as necessary to ensure needs of guests are met.
• Ensure Dean's Office coverage on a daily basis.
• Attend to mail distribution, answer incoming phone calls for college's main line and serve as a backup for other office phones.
• Schedule conference rooms in Dawson Hall as needed.
• Update various college webpages at the direction of the supervisor.
• Provide additional support on tasks as needed and directed by the Executive Administrator.
• Maintain inventory, order office supplies and printing as needed for the Dean's suite.
• Serve as contact for copier used college-wide, order supplies, assist with issues etc.
• Obtain quotes, and process purchases for Dean giveaways.
• Maintain and communicate inventory.
• Provide administrative support on special projects for Assistant and Associate Deans and at the direction of the Executive Assistant to the Dean.
• Assist with scheduling for all deans supported within the office.
• Other duties as assigned.

Percentage of time

60

Duties/Responsibilities

• Coordinate travel arrangements, reservations, conference registration, TA creation, travel expense reimbursement for Dean's Office.
• Prepare event pre-approval forms.

Percentage of time

30

Duties/Responsibilities

• Coordinate all tasks for the College Faculty/Staff Awards process: updating webpage with current information; receiving and organizing nominations; managing award nomination in eLC; communicating with various committees who are reviewing/selecting recipients; communication with nominees and award recipients; processing monetary award request paperwork.

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Catie Floyd

Recruitment Contact Email

[email protected]

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents