Description

Posting Details

Posting Number

S15388P

Working Title

Administrative Associate II

Department

Pharmacy-Clin & Admin Pharmacy

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The College of Pharmacy at the University of Georgia ( UGA ) is a distinguished institution known for its excellence in pharmacy education, research, and community service (https://rx.uga.edu/). We are at the forefront of pharmaceutical research, with faculty and students engaged in groundbreaking studies that contribute to advancements in healthcare and medicine. Research areas include drug discovery, pharmacology, and clinical pharmacy. The college is highly ranked, placing 16th out of 140 pharmacy programs nationwide according to US News & World Report, underscoring our reputation for excellence. These elements make the UGA College of Pharmacy a unique and enriching place for students to pursue their pharmacy education and careers.

College/Unit/Department website

https://rx.uga.edu/

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Typically Monday through Friday, 8:00 a.m. to 5:00 p.m. (approximately 40 hours per week). Occasional flexibility may be needed based on departmental activities, including evenings or weekends as needed.

Advertised Salary

Commensurate with Experience

Posting Date

07/07/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

08/02/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Administrative Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Position Summary

Under the supervision of the Business Manager III , this position provides essential day-to-day administrative and operational support for the Clinical and Administrative Pharmacy ( CAP ) Department. The incumbent serves as the primary point of contact for the department, manages procurement and inventory, and provides dedicated administrative support to the Department Head, including calendar and travel coordination.

Knowledge, Skills, Abilities and/or Competencies

• Thorough knowledge of state travel and purchasing procedures, processes, and restrictions.
• Experience with University programs such as e-check/e-travel, e-ticket, Works, UGA RUSS , and UGA Mart is necessary.
• Ability to use independent judgment.
• Excellent computer skills using Microsoft Office Suite and presentation graphics.
• Multi-task oriented.

Physical Demands

• Sit at a desk & work on a computer for long periods of time.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

Yes

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Executive & Departmental Support

• Provide dedicated support to the Department Head, including complex calendar management, correspondence, and travel coordination.
• Serve as the departmental 'Front Office' lead, answering phones and assisting faculty, students, and visitors.
• Execute travel authorizations, expense reimbursements, and payment requests via University systems.
• Coordinate departmental meetings and special events across multiple campuses, managing logistics and mail distribution.

Percentage of time

60

Duties/Responsibilities

Procurement & Asset Management

• Serve as the primary P-Card holder for CAP , executing purchases in compliance with state and university regulations.
• Act as the Assistant Inventory Control Officer ( AICO ), conducting annual inventory and coordinating equipment assignments with IT.
• Manage facilities requests, building maintenance tickets, and office equipment leases (copiers).
• Coordinate state vehicle reservations for faculty travel.

Percentage of time

30

Duties/Responsibilities

Academic & Instructional Support

• Provide technical support for classroom scheduling and student organization room requests.
• Assist faculty with the distribution of course materials, exam preparation (scanning/copying), and eLc updates (e.g., Clinical Challenge).

Percentage of time

5

Duties/Responsibilities

Professional Development & Backup Duties

• Serve as the primary backup for the Business Manager III for critical administrative functions.
• Attend training classes to remain current on University purchasing, travel, and administrative policies.

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Kim McKenzie

Recruitment Contact Email

[email protected]

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents