Description

Posting Details

Posting Number

S15356P

Working Title

Evaluation and Grade Data Management Coordinator

Department

SOM-UME

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia School of Medicine was founded in 2024 and received preliminary accreditation in 2026.

The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation's eighth-largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 39th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita.

As a top-20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well-positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state's ability to provide quality health care for its citizens.

The School of Medicine is located on UGA's Health Sciences Campus in Athens. In its inaugural year, the UGA School of Medicine will enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future.

College/Unit/Department website

https://medicine.uga.edu/

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 8:00AM - 5:00PM. Flexibility may be needed at times, including evenings and/or weekends on occasion.

Advertised Salary

Commensurate with experience

Posting Date

06/29/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

09/01/2026

Special Instructions to Applicants

The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Curriculum Development Pro II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

• Bachelor's degree in education, data management, analytics, health sciences, administration, or a related field; or an equivalent combination of education and relevant experience
• Three (3) or more years of experience managing academic data, evaluation processes, or similar workflows
• Demonstrated experience working with educational data systems or databases
• Experience handling confidential or high-stakes academic records with accuracy and discretion

Position Summary

The Evaluation and Grade Data Management Coordinator provides operational leadership for the management, integrity, and flow of evaluation, assessment, and grade data across all four years of the MD curriculum at UGA School of Medicine. This position is responsible for administering evaluation and assessment processes through use of appropriate technology platforms, maintaining the library of evaluation forms, coordinating data collection from multiple sources, and managing grade workflows to ensure accuracy, transparency, and compliance with institutional policies.

The Coordinator serves as the primary administrator for evaluation and assessment activities within One45 and other assessment/evaluation tools for the School of Medicine, ensuring timely distribution, tracking, and reporting of course evaluations, faculty evaluations, and rubric-based student assessments. In addition, the position manages centralized grade data for courses, clerkships, and electives from examinations, rubrics, and other assessment tools, maintaining working gradebooks for leadership review and ensuring posting of finalized grades in official systems. The position exercises high-level independent judgment in resolving data discrepancies, determining appropriate workflows and data management, and ensuring compliance with academic policies.

While the primary focus of this position is the School of Medicine, this position also supports the AU/ UGA partnership during the campus transition period. This includes serving as the lead for 3rd and 4th year student grade collection and reporting across several technology platforms, and evaluation and assessment distribution through One45.

This position works collaboratively with and under the direction of the Assistant Dean for Assessment and Evaluation. The position works closely with the Assessment Management Coordinator, course directors, relevant faculty, and Office of Curriculum staff. The position reports to the Director of Medical Education and is ultimately accountable to the Associate Dean for Curriculum for the duties described in this document.

Knowledge, Skills, Abilities and/or Competencies

• Experience in medical education or health professions education
• Direct experience administering One45 evaluations or similar assessment platforms
• Experience managing grade workflows and compiling data from multiple assessment sources
• Advanced proficiency in Excel or similar data management tools
• Knowledge of educational evaluation and assessment principles
• Strong understanding of grade integrity, academic policies, and data governance
• Advanced data organization and quality-control skills
• Ability to synthesize data from multiple sources into clear, actionable formats
• High attention to detail and ability to identify discrepancies or data issues proactively
• Strong communication skills when working with faculty, administrators, and students

Physical Demands

Standard office environment with majority of work at a desk/computer.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Evaluation and Assessment Administration (One45)

• Administer, schedule, distribute, and monitor all course, faculty, and student evaluations within One45 and other relevant evaluation platforms for all four years of the MD curriculum
• Maintain and update evaluation and assessment forms, rubrics, and instruments in collaboration with curricular leadership
• Track completion rates and follow up with stakeholders to ensure timely data collection
• Ensure data accuracy, integrity, and appropriate use of evaluation results
• Facilitate logistics, process, and scheduling for course and clerkship evaluation focus groups

Percentage of time

40

Duties/Responsibilities

Grade Data Management and Workflow Coordination

• Manage the collecting and flow of grade data from multiple sources, including examinations, rubric-based assessments, and other evaluation tools for all four years of the MD curriculum
• Maintain centralized, working gradebooks for leadership review and approval
• Reconcile data discrepancies and ensure consistency across systems
• Post finalized grades into official gradebooks and platforms and ensure compliance with institutional timelines and policies
• Intervene and troubleshoot with grade data flow problems

Percentage of time

30

Duties/Responsibilities

Data Quality Assurance, Reporting, and Governance

• Perform quality checks on evaluation and grade data to identify errors or gaps
• Generate routine and ad hoc evaluation reports to support assessment review and decision-making for the Curriculum Oversight Committee and curriculum leadership
• Collaborate with the Assistant Dean for Assessment and Evaluation to interpret data trends and support continuous improvement
• Ensure secure handling and appropriate access to confidential academic data
• Recommend process improvements and identify systematic data issues
• Facilitate distribution of faculty evaluation reports to faculty, and to educational/curricular leadership

Percentage of time

20

Duties/Responsibilities

General Curriculum Operations Support

• Support Office of Curriculum projects and initiatives as needed, engage in special events as needed
• Adapt to evolving evaluation policies, assessment strategies, and institutional requirements
• Create reports and provide data as needed for curricular decision-making, quality improvement, and for accreditation.
• Support curriculum operations as required
• Other duties as assigned

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Wendy Gilfedder

Recruitment Contact Email

[email protected]

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents